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Legislative Process Consulting

Dedicated and Empowered to Serve Legislatures by Identifying Efficient and Effective Solutions For the Future
"You Have to Understand the Process to Develop a Solution"

As State Legislatures and Chambers look to the future of their legislative process and resources, the need for accurate documentation and improved efficiencies along with opportunities for technological improvement is completely understood by the team of seasoned legislative process experts employed by International Roll-Call® Corporation. The IRC legislative process management study team is dedicated and empowered to serve Legislatures by documenting current workflows and identifying strategic, efficient, and effective solutions for the future.

IRC's team of legislative experts consists of Bill Schaeffer (former Ohio House Clerk), Jeff Finch (former Virginia House Deputy Clerk – Legislative Operations), Scott Maddrea (former Virginia House Deputy Clerk – Committee Operations), and Mary Gibson (former Massachusetts House Clerk's Assistant and Legislative Aide). The team possesses decades of first-hand, real-world experience.

The IRC team is a talented group with experience in Legislative Process Studies. To any and every legislative management or voting systems project. they bring insights gleaned from their experience in the states of Alabama, Georgia, Maine, Massachusetts, Mississippi, Nebraska, New Hampshire, Ohio, Vermont, Virginia, and West Virginia. With a knowledge base and skill set directly relevant to the demands of a legislative process study, the IRC project team is proficient in the knowledge of state legislatures, legislative processes and terminology, and the political environment that must be recognized and accounted for in the development and implementation of legislative technology-driven solutions.

Conducting a Process Study
IRC utilizes a combination of onsite and remote meetings to document all legislative process functions, requirements, and workflows, providing a "roadmap" for the Legislature to understand where opportunities for efficiencies, innovation, and elimination of duplicate data entry can be implemented.

An IRC legislative process study encompasses the entirety of the legislative process from an initial request or creation of each type of legislative document through final disposition, codification, and Journal publication, and all steps in between.

An IRC process study includes the legislative process system functions currently utilized and supported including:

  • Review of current constitutional requirements, rules, joint rules, and other documents that guide the legislative process.
  • Document the required workflow and processes by which the legislature accomplishes its work including:
    • Legislative documents from drafting to release;
    • Committee processes including agendas, notices, reports, amendments, and voting;
    • Creating daily floor calendars, journals and indexes, messages and communications;
    • Input procedures for bill status; and
    • Post-session processes.

IRC recognizes the importance of understanding the nuances, unique methods, and required flexibility of each respective legislative environment. Legislative staff and other Subject Matter Experts (SMEs) have the foundational institutional knowledge to explain their particular multi-faceted process and the inherent challenges that can crop up. All of these individuals and their respective roles must be understood, and yes it greatly helps that IRC has staff who speak the language of the legislative process.

How Can IRC's Legislative Process Study Documentation Help Your Legislature?
IRC's team of legislative experts has extensive experience in documenting the legislative process. IRC will work with you to understand and document your Legislature's unique needs and specific requirements. As part of the Legislative Process Study, IRC will:

  • Work with you to prepare for the project, develop a detailed plan of action, and orient all stakeholders on the project;
  • Work with you to document the current legislative workflow processes by conducting interviews, shadowing during Session, and other research techniques;
  • Identify opportunities to standardize procedures and document content in order to reduce duplicative data entry; and
  • Provide a detailed report including observations and recommendations for improvement.

What is the Time Commitment for a Legislative Process Study?
The time commitment of an IRC Legislative Process Study varies depending on the size and complexity of the project. Generally speaking, a project may take 4-8 weeks or 4-8 months, depending on the scope coupled with the availability of the Subject Matter Experts involved in the project.

How Much Does it Cost to Conduct a Legislative Process Study?
As with time commitment, the cost of an IRC Legislative Process Study varies depending on the size and complexity of the project. Contact IRC for an initial conversation and quote for your specific project.

For more information on how IRC's Legislative Process Study can benefit your legislature, please contact Jeff Finch by email or call our main number at 804-730-9600.

"No matter the process step or the terminology used,
IRC has the experience required to 'talk the talk' and 'walk the walk.'"